6105 - AUTHORIZATION TO USE FACSIMILE SIGNATURE
The Governing Board authorizes the Treasurer/CFO, to prepare and utilize a facsimile signature, in lieu of their manual signature, and to affix such facsimile signature to any of the following instruments: checks; drafts; warrants; vouchers; or other instruments for the payment of money and necessary or desirable in connection with the withdrawal of Governing Board funds for and on its behalf. The individuals specified above may affix their manual or facsimile signature to the instruments identified so long as they continue to act as such officers/employees. The use of facsimile signatures is expressly approved by the Governing Board. Said checks, drafts, warrants, vouchers, or other instruments for the payment of money may be drawn or relate to the accounts of the ESC with the various financial institutions (depositories/banks) with which the ESC conducts business.
The Governing Board directs that the financial institutions (depositories/banks), with which the ESC does business, are authorized, and requested to accept, honor, cash, pay or transfer, without limit as to the amount or without further inquiry, checks bearing the authorized signature(s) as provided by the immediately preceding paragraph whether tendered in payment of an individual obligation or deposited in the account of the ESC. The Treasurer/CFO is directed to provide written notice of the adoption of any facsimile signature to the depository from which funds are to be withdrawn, which notice shall include a description of the device to be used, a specimen of such facsimile signature, and a copy of this policy. Prior to use of the facsimile signature, the written approval of such depository shall be obtained.
Facsimile signature is defined to include, but is not limited to, the reproduction of any authorized signature by a copper plate or by a photographic, photostatic, or mechanical device. Facsimile signature does not authorize the use of a rubber stamp signature for any of the instruments detailed above.
In order to protect the Governing Board and its employees from loss, damage or expense occasioned by the unauthorized use of a facsimile signature, the Governing Board directs the Treasurer/CFO to procure for the ESC and for the individuals identified above a surety bond in such amount as approved by its legal advisor.
The actual facsimile signature should be maintained under the care, custody, and control of the Treasurer/CFO’s Department and, as further precaution, all checks shall be entered into the check register so that all numbers can be accounted for.
The Treasurer/CFO and Governing Board President are authorized, on behalf of the Governing Board, to sign employment contracts, duly acted upon by the Governing Board, by facsimile signature.
© Neola 2005