SICK LEAVE | Policy Manual | Ohio Valley ESC

1432 - SICK LEAVE

Superintendent, Treasurer, and Administrators

The Superintendent, Treasurer, and all full-time Administrators shall be granted sick leave at the rate of one and one-fourth (1.25) days per month in accordance with R.C. 124.38 and R.C. 3319.141 as applicable. Employees who work less than full-time shall be granted sick leave for the time actually worked at the rate of one and one-fourth (1.25) days per month. Employees who work full-time or part-time shall receive the following number of sick days per month:

Days Scheduled to Be Sick Days Received
Worked per Week

5 days (full-time) 1.25 days
4 days 1.00 day
3 days 0.75 day
2 days 0.50 day
1 day 0.25 day

Sick leave must be taken in increments of one-half (.5) or one (1) whole day.

Sick leave may be used for absence due to personal illness, pregnancy, injury, exposure to contagious disease which could be communicated to others, and for absence due to illness, injury, or death in the employee's immediate family. For absence of the employee due to illness or injury in the immediate family, immediate family is defined as spouse, child, parent, brother, sister, grandparents, and grandchildren. (“Child” includes biological, adopted, foster, and step-children as well as legal wards and children to whom the employee is acting “in loco parentis.”)

For the absence of the employee due to the death in the immediate family, immediate family is defined as parent, spouse, child, brother, sister, grandparent, grandchildren, father-in-law, mother-in-law, brother-in-law, sister-in-law, and any other relative of the employee as approved by the Superintendent or the Governing Board. The exact number of days granted shall be determined by the familial relationship and the circumstances surrounding the death, but more than three (3) consecutive days require the Superintendent’s or the Governing Board’s approval.

Newly hired Superintendent, Treasurer, and full-time Administrators may be advanced five (5) sick leave days if requested, provided that all accumulated sick leave has been exhausted. In cases where sick leave is advanced, the Governing Board shall make a deduction for the unearned, advanced sick leave days from the final pay of the individual for that contract year.

In all absences, the employee must fill out a report of absence form and file it with the Superintendent, Superintendent’s designee, or the Governing Board in order to be compensated. For absences of five (5) consecutive days or more, the employee must submit with the report of absence form a statement from the treating physician documenting the need for sick leave.

Unused sick leave shall be cumulative up to a maximum of 240 days.

New employees of the Governing Board who have previously been employed by a public agency not more than ten (10) years prior to their employment with the Governing Board and who have accrued sick leave balances under R.C. 124.38 and/or R.C. 3319.141 shall receive a credit for their existing balances up to 240 days.