TECHNOLOGY EQUIPMENT SECURITY PROCEDURES

TECHNOLOGY EQUIPMENT SECURITY PROCEDURES

ag7530AAdopted June 1, 2009

7530A - TECHNOLOGY EQUIPMENT SECURITY PROCEDURES

  1. Identification:

    1. A label with the Corporation's name and an identification number will be placed on each piece of equipment.

    2. Records of the identification number, serial number, model, etc. for each piece of audiovisual equipment shall be maintained in Technology Resources.

    3. Records on each piece of software, organized by title and course or program, shall be maintained in Technology Resources.

  2. Use of Hardware and Software:

    All audiovisual equipment and software to be used either in the Corporation or off-school premises shall be checked out through the appropriate administrator. Use of equipment and software may not be used for the purpose of copying materials in violation of copyright laws.

    Students should not use audiovisual equipment or software without a staff member or approved volunteer being present.

    In special circumstances, students may be allowed to use equipment/software, without supervision, when the teacher in charge deems it desirable and the student has proved himself/herself responsible.

  3. Staff Services:

    Media staff will instruct the user on the correct operation of equipment and software prior to receiving the material. The appropriate administrator will designate appropriate staff to assist in moving and setting up equipment and software for instructional purposes on school premises.

    Media staff may assist other staff members in obtaining materials for instructional use by videotaping or audiotaping within copyright guidelines.

  4. Equipment Inventory and Repair:

    All audiovisual software and hardware will be inventoried at the end of each school year. An accurate inventory of all Corporation computers and other audio-visual equipment in the Corporation will be maintained by the Director of Technology. Inventory of computers, other audiovisual equipment, and software will also be maintained in the school or department in which they are located.

    If a piece of equipment or software requires repair, a work order will be sent to the appropriate department. An "out for repair" file is to contain a repair card detailing the characteristics of the problem, date requested, and the repairer.

  5. Report of Loss:

    If any equipment or software is lost, the school principal shall be notified. The principal may notify police, if deemed appropriate. A complete inventory of all other equipment and/or software located in the same area as the lost items shall be taken.