7440 - PLANT SECURITY

1. Distribution of Keys

   The term "keys" applies to physical keys and/or electronic keys or codes.

   Master facility keys will be distributed by the Director of Facilities. Only those staff members who are responsible for the operation of a particular space shall receive a key. Each of those staff members are responsible for limiting further distribution only to those persons who have established a definite need for keys in order to fulfill their assignments.

   In general, staff members shall be provided only the key to the space(s) they use and to other areas in which they have a legitimate responsibility. The Director of Facilities will maintain a file of master keys. Any unauthorized person found to have a master key or a duplicate in his/her possession shall be held in violation of this guideline.

2. Security

   In order to be properly protected against theft:

   1. staff members are expected to obtain room, desk, and closet keys from the school office at the beginning of the school term;

   2. no money is to be left in the room;

   3. at no time shall students be given keys for their use;

   4. staff members must keep possession of their keys;

   5. classroom doors should be kept locked when the classroom is empty;

   6. prior to leaving school each day, staff members must close windows and lock doors to their rooms;

   7. staff members are responsible for the equipment and supplies in their classrooms or offices. Should any items "disappear", the building administrator must be notified immediately.

3. Use of Video Surveillance Equipment

   1. The Director of Facilities is responsible for installing and maintaining video cameras for twenty-four (24) hour surveillance as needed.

   2. A building level monitoring may be installed as designated by the Director of Facilities and may be monitored on a periodic basis by the building administrator.

   3. The Director of Facilities is also responsible for establishing and maintaining signs in areas where cameras may be in use.

   4. The results of video surveillance activities shall be maintained for a reasonable period that will allow sufficient time for the public to report a crime or an accident (which is minimally defined herein as thirty (30) days).

   5. The building administrator shall ensure that a video recording showing student behavior is viewed only by those who are authorized. Any disciplinary action against a student or staff member resulting from evidence garnered from video will be in accordance with established procedures

   6. Any disciplinary action against a student or staff member resulting from evidence garnered from the tapes will be in accordance with the procedures described in the student handbooks or in a negotiated agreement.

   7. If it is determined that a crime has occurred in an area where video recording may have taken place, then the recorded media shall be reviewed by authorized members of the Police Department to determine if the incident has actually been recorded. If it is determined that the media does contain evidence of a crime, then that media will be maintained according to police procedures.

4. Central Alarm System
   
   Each staff member shall be provided the appropriate entry and exit procedures when s/he receives authorization to enter Corporation facilities when the facilities are closed. A database of authorized persons is to be maintained by the Director of Facilities.

© Neola 2018