4412 - SUPPORT STAFF TIME REPORTING
An automated time and attendance system may be used by the School Corporation to record time worked by a support staff employee. It is the responsibility of each employee to log-in and log-out of the system on a daily basis to ensure an accurate record of their time is maintained. Supervisors will monitor the recorded time.
Employees may log-in/log-out of any location throughout the district provided their duty assignment also resides within the same facility.
An employee who clocks in after the start and/or before the end of their scheduled shift assignment may be subject to discipline or decreased pay.
Support staff employees who are provided a thirty (30) minute lunch break may have their lunch time stipulated (i.e. logging-in or logging-out is not required). Food Service staff is required to log-in and out for any lunch break.
Support staff will be compensated (or deducted) for each quarter hour above (or below) the scheduled work day. Minutes will not be banked from one (1) day to another .
If the time clock malfunctions or the recorded time is inaccurate, the employee must immediately contact their supervisor.
Any employee who falsifies or colludes in an effort to falsify his/her time record will be subject to discipline or possible termination.
The supervisor will have the capability to adjust the time record for a subordinate employee for the following reasons:
Failure of the employee to clock themselves in or out
Employee absence
System malfunction
Accumulation or usage of compensatory time
In the event of an employee's repeated failure to log-in or log-out, the employee may face discipline.
Overtime is paid only if supervisory approval has been granted prior to the extension of the eight (8) hour day.
Payroll Process
At the end of each payroll period, the employee will acknowledge a review and/or dispute the record. Then, the supervisor or designee will review the time record to review hours worked. The supervisor will authorize the record for payroll administration.
Payroll personnel will monitor the time records to ensure that time worked is paid in accordance with established School Corporation payroll policies.