CLOSING OR ELEARNING DUE TO INCLEMENT WEATHER

CLOSING OR ELEARNING DUE TO INCLEMENT WEATHER

ag4411Adopted June 1, 2009Revised March 12, 2021

4411 – CLOSING OR ELEARNING DUE TO INCLEMENT WEATHER

When schools announce eLearning, closed, or delayed in opening, or are dismissed early in accordance with the following procedures will be followed:

  1. eLearning due to Inclement Weather:
     
    1. Support staff who work less than 260 days whose position is deemed essential are required to report to work at their regularly scheduled time or when they feel road conditions are safe. If arrival time is later than two (2) hours after their regularly scheduled time, the employee must use personal time to supplement the time missed up to their regular full day schedule with a maximum of eight (8) hours.  If personal time has been exhausted then sick time may be used up to their regular full day schedule with a maximum of eight (8) hours.
    2. Support staff who work less than 260 days whose position is deemed non-essential do not report to work on an eLearning day due to inclement weather.  They will be paid for this day using personal time up to their regular full day schedule with a maximum of eight (8) hours.  If personal time has been exhausted, then sick time may be used up to their regular full day schedule with a maximum of eight (8) hours.
    3. Twelve (12) month 260 day employees are required to report to work at their regularly scheduled time or when they feel road conditions are safe. If an employee arrives later than two (2) hours after their regularly scheduled time they must use personal time to make up the difference in time missed up to their regular full day schedule with a maximum of eight (8) hours.  If personal time has been exhausted then they are to use vacation time up to their regular full day schedule with a maximum of eight (8) hours. If both personal and vacation time have been exhausted then the employee will be allowed to use sick time up to their regular full day schedule with a maximum of eight (8) hours.

Support staff who have exhausted all leave time as described above will be unpaid.


All essential support staff must contact their administrator or supervisor at least one (1) hour prior to their regular report time if they are unable to report to work on time.


When an “all-call” is made, employees will follow the information provided unless they are contacted by their direct administrator or supervisor with alternative directions for reporting to work.

Absences on any eLearning day scheduled due to inclement weather, will not be counted against any employee for disciplinary action and or attendance bonus eligibility.

  1. Schools are Closed for All Day:

    In the event that we close schools for the entire day and make up the school day on a later date, support staff will follow the guidelines below.

    All support staff who are employed for less than twelve (12) months, and who are scheduled to work less than twelve (12) months will be in a "non-duty" status. These employees will work when the lost instruction day is rescheduled later in the year without additional compensation.

    All twelve (12) month personnel will work on the day school is closed, unless they are excused by their supervisor for one (1) of the following reasons:

    1. physical inaccessibility of their assigned building

    2. other reasons that are appropriate by current circumstances 

Twelve (12) month employees are required to report to work at their regularly scheduled time or when they feel road conditions are safe. If arrival time is later than two (2) hours after their regularly scheduled time, one-half (1/2) day of leave or compensation time will be deducted from pay. If arrival time is later than two (2) hours after their regularly scheduled time, the employee must use personal time to supplement the time missed up to their regular full day schedule with a maximum of eight (8) hours.  If personal time has been exhausted then vacation time may be used up to their regular full day schedule with a maximum of eight (8) hours. Twelve (12) month employees may use no more than one (1) personal business day to cover any such an absence in any work year, unless approved by the Director of Human Resources.

  1. School Days that are Delayed

    Twelve (12) month employees are required to report at their regularly scheduled work time or when they feel road conditions are safe. If an employee arrives later than two (2) hours after their regularly scheduled time they must use personal time to make up the difference in time missed up to their regular full day schedule with a maximum of eight (8) hours. The employee may be eligible to make up this time if there is work available and with administrative approval.

    In the case of a delay in the opening of a school day due to weather conditions or other emergencies, less than twelve (12) month employees are required to report for their regularly scheduled work time, or when they feel road conditions are safe. If arrival time is later than two (2) hours after their regularly scheduled time, the employee must use personal time to supplement the time missed up to their regular full day schedule with a maximum of eight (8) hours. The employee may be eligible to make up this time if there is work available and with administrative approval. 

    A delay in the start of school always has the possibility of being changed to a full day's closing that would have to be rescheduled at a later date. In a normal circumstance, a delay in the opening of school will be for a two (2) hour period. If circumstances require that the delay be for more than a two (2) hour period, the school day will be cancelled and then rescheduled.
  2. Report to Work Delays

    In conjunction with city, county and state authorities at times the District may delay or adjust the work hours for essential staff to report to work based on inclement weather, road conditions, and information from authorities who provide safe road conditions in the area.  In these situations, an employee who reports to work based on the instructions provided will be paid for hours worked and provided pay for the adjusted time based on the directives of the organization.  Any hours provided under the “adjusted time” are deemed non-work hours and excluded from any hours counted as work for overtime purposes.

    When an “all-call” is made, employees will follow the information provided unless they are contacted by their direct administrator or supervisor with alternative directions for reporting to work.