3120D - CHECKING REFERENCES OF APPLICANTS
The following procedure is to be used when conducting a check of references submitted by an applicant:
Prior to any investigation, the applicant is to sign a waiver and a release granting the Corporation permission to contact any person listed as a reference as well as any other person who may be familiar with the applicant's previous job performance or suitability for employment. (This is done through completing an online employment application which is required to be considered for any position.)
Review the references with the applicant to ensure that those submitted are people with whom the applicant has worked on a regular basis either in a job setting or an academic setting or both. For administrators, it is important to have references from superintendents and board members with whom the applicant worked. Make sure the references have worked with the applicant within the last three (3) to five (5) years. Determine from the reference if other people who worked with the applicant are available to provide information concerning suitability for the job.
Make contact with references. (by phone is the recommended method)
Prior to contacting the reference, review AG 3120C regarding questions not to ask.
Take notes of each reference contact, including time and date of the call and the reference's name and position. Maintain a written summary of the comments and submit this documentation to the Office of Human Resources for the personnel file.
Revised 11/14/16