3111B - VERIFICATION OF EMPLOYMENT ELIGIBILITY
In order to comply with Federal law the following verification of employment eligibility procedures will apply:
Completion of Form I-9
Form I-9 must be completed in the Human Resources Office within three (3) business days of the date of the hire. If an individual is employed for less than three (3) days, the form must be completed before the end of the employee’s fist working day.
The following individual’s do not need to complete Form I-9:
persons hired before November 7, 1986
persons who are employed by a contractor providing contract services
persons who are independent contractors
The Office of Human Resources is also responsible for re-verifying employment eligibility of employees whose employment of the individual, whichever is longer. Such forms will be retained in a separate file and shall be considered to be confidential and used only for employment eligibility verification purposes.
Retention of Employment Eligibility Verification Form (Form I-9)
The Office of Human Resources must retain Form I-9 for three (3) years or for one (1) year past the end of the employment of the individual, whichever is longer. Such forms will be retained in a separate file and shall be considered to be confidential and used only for employment eligibility verification purpose.
Preparation of Documents for Inspection
U.S. Immigration and Naturalization Service (INS) or Department of Labor Officers are required to give employers three (3) days advance notice before an inspection. The Office of Human Resources will assemble the I-9 forms in preparation for the inspection. Failure to provide the I-9 forms could result in civil monetary penalties for each employee for whom the form was not completed, retained, or presented.
Retention of Employee Identification and Social Security Number
The Corporation will retain a photocopy of either the employee's driver's license or passport showing the employee's identity and valid social security number.
Revised 11/14/16
© Neola 2002