6320C1 - BIDDING
The following procedures will be followed:
Preparation
The Director of Operations shall have the responsibility for preparing bid documents and advertising for solicitation of bids.
The technical specifications for the purchase of special equipment, materials and/or services shall be prepared by the person or department requesting the purchase and submitted to the Director of Operations. Specifications must be complete and accurate to ensure that goods received conform to standards desired.
All bids exceeding the State limit must be publicly advertised and shall carry the name and title of the secretary of the Board.
The advertisement for bids will generally be placed in local newspapers in accordance with statute. Advertisements for bids should also be placed in other appropriate publications when bidding construction projects and specialized equipment. For bonds or other borrowings, State laws relating to publication shall govern public advertisements.
Bid security is required for all bids $100,000 or over.
Bid Opening
All bids whether invitational or publicly advertised shall be opened publicly at a specified time and place.
Generally, bids shall be opened and read at the Administrative Office. Bid openings shall be attended by at least two (2) individuals who are District employees, one of whom should be either the Superintendent or the Chief Financial Officer.
The Director of Operations and Maintenance along with the person directly involved in the purchase, shall evaluate the bids and recommend purchases, unless otherwise determined by the Superintendent and/or the Board and/or prohibited by law.
Bid Awards
All bids exceeding the State limit shall be awarded by the Board.
Cooperative Bids
Participation in cooperative purchasing/bidding arrangements with other schools, governmental units are permitted providing they satisfy the District's bidding requirements.
© Neola 2011