7440 - FACILITY SECURITY

1. Distribution of Keys
   
   Master facility keys/fobs will be distributed by the Buildings and Grounds Director for the District and by the Building Principal for each building. Only those staff members who are responsible for the operation of a particular space shall receive a key/fob.  Each of those staff members are responsible for limiting further distribution only to those persons who have established a definite need for keys/fob in order to fulfill their assignments. Staff members shall not allow their keys/fobs to be duplicated and are responsible for the cost of replacing lost keys/fobs. Staff members are prohibited from allowing any other person to use their keys/fobs except in emergencies.
   
   In general, staff members shall be provided only the key/fob to the space(s) they use and to other areas in which they have a legitimate responsibility. The school offices will maintain a file of master keys/fobs. Any unauthorized person found to have a master key/fob or a duplicate in their possession shall be held in violation of this guideline.
2. Security
   
   In order to be properly protected against theft:
    
   1. no money or valuables are to be left in the room unsecured or overnight (see Policy 6630 - Cash Handling and Deposits);
   2. at no time shall students be given keys/fobs;
   3. staff members must keep possession of their keys/fobs at all times;
   4. classroom doors should be kept locked when the classroom is empty;
   5. prior to leaving school each day, staff members must close windows and lock doors to their rooms;
   6. staff members are responsible for the equipment and supplies in their classrooms or offices;
   7. staff members are required to wear/display their Board-issued ID badges at all times during the school day.
   8. staff members are required to return to the school office their keys/fobs in accordance with administrative procedures.
3. Video Surveillance
   
   The District Administrator is responsible for determining where to install and operate fixed locations of video surveillance/electronic monitoring.  (See Policy 7440.01 - Video Surveillance and Electronic Monitoring.)
4. Retention, Secure Storage, Access to and Disposal of Video Records

The District Administrator shall approve requests for access to recorded and stored video images.

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