6620 - PETTY CASH FUNDS

The following guidelines are to govern the use and control of petty cash funds:

1. Petty cash may be used to pay for materials, supplies, and expenses that are needed immediately, considered to be usual and legitimate expenses of the District, and involve less than $25.00 for any one (1) item.
    
   1. Each elementary school and the middle school shall have an allocation of petty cash amounting to $150 for each building.
   2. The high school shall have an allocation of petty cash amounting to $200 for the building. In addition, the high school shall receive at the beginning of each school year, upon the written request of the principal, an amount of $450 to be used by the individual in charge of athletic ticket sales for making change. At the end of the school year that amount shall be returned to the district office.
   3. The Office of the Superintendent shall have an allocation of petty cash amounting to $100.
   4. The Maintenance Department shall have an allocation of petty cash amounting to $150.
   5. The Director of Pupil Services shall have an allocation of petty cash amounting to $150.
2. A "Petty Cash" voucher is to be completed each time a disbursement is made. The invoice, bill, or sales slip is to be signed by the person making the purchase and attached to the voucher.
    
3. All purchases shall be charged to the appropriate building or district account.
   
   
4. Only receipts that meet the petty cash procedures shall be reimbursed.
    
5. The petty cash, plus receipts, must always equal the total allocation of petty cash for the building or director.
    
6. Petty cash shall be replenished only at a normal monthly check processing time after the district office receives:
    
   1. A request for check equal to receipts.
      
      
   2. A summery by account of purchases with receipts and petty cash forms attached.

© Neola 2003
© School District of Jefferson