6611A - PROCEDURE FOR INACTIVE ACTIVITY ACCOUNTS

Prior to the termination of a District-supported/sponsored student-activity organization, all funds remaining in the treasury must be disposed of in one of the following ways:

1. Expended by vote of the organization controlling these funds as provided for in the bylaws.
2. Transferred to another student activity organization following the standard withdrawal procedure.
3. Transferred to the District for a specific and designated purpose. When the student activity organization votes to dispose of funds in this manner, the following procedure will be applied:
    
   1. The organization submits a signed statement authorizing the District to use the funds in a specific manner as determined by the student organization.
   2. The funds shall be held in a trust agency fund until the proper expenditures have been made. Any balance remaining after these expenditures will be transferred to the Fund 10 for use by the School District.

After one (1) year of inactivity, and if none of the procedures listed above have been implemented, the unexpended funds may, on the recommendation of the principal and the approval of the District Administrator, be transferred to another student-activity organization.

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