PROCUREMENT BIDDING PROCESS | Administrative Guideline Manual

6320.01 - PROCUREMENT BIDDING PROCESS

Less than $5,000: The Director of Business Services shall determine the method to be used in evaluating prices for expenditures less than $5,000. All purchases less than $5,000 may be at the discretion of the Director of Business Services.

Greater than $5,000 but less than $10,000: All single item equipment purchases shall be based on multiple quotations as documented on the District’s Quotation Summary Form (exhibit A).Quotation Summary Forms shall be attached to the applicable purchase requisition for supervisor review and approval.

$10,000 to $25,000: All contracts for and purchases of supplies, materials, equipment and contractual services in this range shall be based, whenever possible, on at least three (3) competitive bids. All purchases in this range shall be at the discretion of the Director of Business Services.

$25,001 to $50,000: A minimum of three (3) formal competitive bids shall be required for single item of project groupings of supplies, materials, equipment or contractual services of $25,001 to $50,000. Bids shall be evaluated on the basis of District specifications. If at least three (3) bids are not received for any single item or grouping, the Board Treasurer shall have the authority to approve the purchase as recommended by the Director of Business Services or to forward the decision to the Board of Education for action. If three (3) or more bids are received, the Director of Business Services shall have authority to approve the purchase.

Over $50,000: A minimum of three (3) formal competitive bids shall be required for single item or project groupings of supplies, materials, equipment or contractual services of more than $50,000. Bids shall be evaluated on the basis of District specifications. The Board of Education must approve any individual procurement transaction or contract for the procurement of goods or services in excess of $50,000.