9150 - SCHOOL VISITORS
In order to protect the educational program of the schools from undue disturbance, each principal shall establish rules and procedures for visitors which shall include the following:
Persons wishing to visit one or more schools are to make arrangements in advance through the school office of each school to be visited.
Every visitor to a school must register at the school office. Sign-in lists showing name, time, person visiting, and time departing shall be maintained by the office. Any person who does not register with the school office is on school property illegally and should be asked to identify themselves properly or to leave the school grounds. If the visitor refuses to leave the school grounds or creates any disturbance, the building principal should request aid from the SRO.
No visitor may see a student in school unless it is with the specific approval of the principal. If an emergency situation requires that a student be called to the office to meet with a visitor, a member of the administrative staff must be present during the conference. A student is never to be permitted to leave the school with anyone who is not clearly identified as the student's parent or an appropriately authorized person.
Students may not bring guests to school unless permission to do so has been granted by the principal.
Parents, other than those who have been asked by a teacher to be in the classroom, who wish to observe learning activities taking place in their child's classroom are to confer, in advance, with the principal and the teacher and state the purpose of the visitation.
It is important that each parent understands that because classroom visitations can be distractive to the students, the following guidelines have been established:
A copy of these guidelines (Form 9150 F1) is to be given to and signed by each nonstaff visitor to a classroom as an indication that the visitor understands the reason for each guideline.
Visitors are to be encouraged to meet with the principal and teacher during noninstructional hours to discuss the observation and to obtain answers to their questions. If a parent has a concern about what may be transpiring in their child's classroom, the parent should follow the Board's Policy 9130 which states that the parent is to address the matter first with the teacher and, if not rectified, to then meet with the principal.
Visitations will not be allowed during examinations and independent study periods.
Parents are to be silent observers and are not to create any type of disturbance or disruption to the learning process.
Copies of instructional materials being used by the students or teacher may not always be immediately available during the visitation.
Any comments made by individual students are to be maintained in confidence by the visitor to the activity.
Visits by persons other than parents, including but not limited to outside therapists, doctors or other service providers, are not permitted in classroom settings.
A visitation should be no longer than sixty (60) minutes or one (1) class period.
The frequency of visits for any student's parents should be no more than once every eighteen (18) weeks, and the aggregate number of nonstaff visits per week should not exceed.
Except in the case of an emergency or where the law enforcement agency has a warrant, all law enforcement agency has a warrant, all law enforcement agents must follow the procedures for school visitors in Policy 9150 - School Visitors and this administrative guideline.
Except in the case of an emergency or where DCS has a warrant, all DCS representatives must follow the procedures for school visitors in Policy 9150 - School Visitors and this administrative guideline.
Except in the case of an emergency or where the governmental agency has a warrant, all other governmental agency employees must follow the procedures for school visitors in Policy 9150 -School Visitors and this administrative guideline.
If a disabled person should visit a school and request accommodation and s/he has not submitted the Request for Accommodation (Form 9160A F1), in advance, the principal should ask the person to allow the school adequate time to arrange for the accommodation, providing such accommodation meets the requirements of ADA.
The principal is authorized to end a visit if the visitor's presence is disruptive to the learning environment or for other good cause.
Each principal shall post in a conspicuous place at each entrance, the rules and procedures to be followed by visitors.
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