4440A - JOB-RELATED EXPENSES

Expenses which are incurred by support staff members as a result of authorized travel in and outside of the Corporation will be reimbursed to the extent provided for in these guidelines. Reimbursement is intended to provide for transportation, lodging, and food of reasonable and adequate quality. When traveling on school business, a support staff member is expected to use the same care in incurring expenses that a prudent person would exercise if traveling on personal business.

Authorization

Travel within or outside the Corporation is to be authorized by the Superintendent.

Travel to conventions or conferences away from the Corporation which involve overnight stay will be authorized by the Superintendent for approval by the Board. All such requests must be received in the Central Office at least three (3) days prior to the date a decision is needed. Forms are available in each school office.

Procedure

Travel should be by the most direct and economical route.

For official travel other than by automobile, tickets may be purchased by the Corporation in advance, upon request of the individual involved.

In all instances of travel reimbursement, full itemization of expenditures is required.

Reimbursement

Reimbursement will be at the current rates approved by the Board. Requests for reimbursement will be submitted on Form 4243 F2 provided for that purpose.

Lodging will be reimbursed at a reasonable per diem rate. All claims must be supported by original receipted bills.

Meals will be reimbursed at a rate not to exceed $25.00 per day. Exceptions will be made where conference sponsors have agreed to a flat fee for all participants; i.e., American Plan.

Reimbursement for reasonable charges for tolls, lodging, parking, taxis, official telephone calls, and tips will be made upon presentation of supporting receipts.

Registration fees are reimbursable.

Claim Forms

All claims for reimbursement will be submitted on travel voucher forms or on standardized voucher forms available in the principal's office. Wherever possible, expenditures must be substantiated by receipted bills.