PROCEDURES FOR DISTRIBUTION OF WRITTEN CONSENT FORMS AND INSPECTION OF MATERIALS USED IN CONNECTION WITH CERTAIN SURVEYS, ANALYSES, OR EVALUATIONS | Administrative Guideline Manual

2416 - PROCEDURES FOR DISTRIBUTION OF WRITTEN CONSENT FORMS AND INSPECTION OF MATERIALS USED IN CONNECTION WITH CERTAIN SURVEYS, ANALYSES, OR EVALUATIONS

The following procedures should be used when the School Corporation proposes to administer a survey, analysis or evaluation of the type described in Policy 2416 – Student Privacy and Parental Access to Information to a student and when a parent or an adult or emancipated minor student makes a request to inspect materials used in connection with such a survey, analysis, or evaluation that the Corporation proposes to administer to a student.

Notification of Proposed Survey, Analysis or Evaluation and Distribution of Written Consent Forms to Parent or Adult or Emancipated Minor Student

When the Corporation proposes to administer a survey, analysis, or evaluation of the type described in Policy 2416 – Student Privacy and Parental Access to Information, the Corporation shall notify the parent of each student or the adult or emancipated minor student to whom it plans to administer such a survey, analysis, or evaluation that it is proposing to administer such survey, analysis, or evaluation and distribute the written consent form (Form 2416 F1 - Written Consent for Student To Submit to or Participate in a Survey, Analysis, or Evaluation) for review and signature by the parent or the adult or emancipated minor student.

The Corporation will not administer a survey, analysis, or evaluation of the type described in Policy 2416 – Student Privacy and Parental Access to Information to a student until it receives the completed and signed written consent form.

Parent or Adult or Emancipated Minor Student Requests to Inspect Materials Used in Connection with a Survey, Analysis, or Evaluation

If a parent or an adult or emancipated minor student requests to inspect materials used in connection with a survey, analysis, or evaluation of the type described in Policy 2416 – Student Privacy and Parental Access to Information, the Principal should request that Form 2416 F2 be completed by the parent or the adult or emancipated minor student and submitted to the Principal. Upon receipt of Form 2416 F2, the Principal will contact the person making the request within ten (10) business days to schedule an appointment for the parent or adult or emancipated minor student to come to the school to review and inspect the materials that will be used in connection with the proposed survey, analysis, or evaluation. Upon inspection and review, the parent or the adult or emancipated minor student, at their sole discretion, can refuse to have their child participate, or if an adult or emancipated minor student can refuse to participate, in the proposed survey, analysis, or evaluation.

If a parent or an adult or emancipated minor student would like to file a complaint about the materials used in connection with any proposed survey, analysis, or evaluation of the type described in Policy 2416 - Student Privacy and Parental Access to Information, the Princpial shall follow the complaint procedures outlined in Policy 9130 - Public Complaints and Concerns.