JOB-RELATED EXPENSES

JOB-RELATED EXPENSES

po4440Adopted January 1, 2002Revised April 23, 2026

4440 - JOB-RELATED EXPENSES

The Board of Education will provide for the payment of the actual and necessary expenses, including traveling expenses, of any nonteaching employee of the District incurred in the course of performing services for the District, whether within or outside the District, under the direction of the Board.

The validity of payments for job related expenses shall be determined by the Superintendent. The use of a personal vehicle shall be considered a legitimate job expense if:

  1. travel is among schools to which the employee is assigned;

  2. travel is required to a local store to receive job related materials;

  3. travel for purposes recognized as part of the employee’s job responsibilities;

  4. travel as authorized by the Superintendent.

Whenever possible, School District vehicles shall be used instead of personal vehicles.

Actual and necessary expenses incident to attendance at functions outside the District shall be reimbursable to the employee if approval has been obtained in advance from the Superintendent.

The Treasurer shall prepare guidelines for the reimbursement of travel expense which shall include:

  1. Reimbursement shall be made only upon the presentation of original receipts for all expenses submitted for reimbursement. No reimbursement shall be made unless original receipts are presented for all costs except mileage and meals. Receipts for meals should be presented if at all possible.

  2. Mileage must be computed as actual miles driven at the rate currently approved by the Board for its employees. Mileage will only be paid to one driver to a given destination on a given date unless specific approval is given in advance by the Superintendent.

  3. Final reimbursement must be approved by the Superintendent.

Accrual and use of frequent flyer miles, credit card rewards, hotel points, or other rewards earned during official business in their personal life is permitted, provided that these rewards are earned the same way as members of the public would earn them; and they do not impose additional costs to the District. Such accrual and use shall be in accordance with Policy 6465-Public Office Award Program. 

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