3440 - JOB-RELATED EXPENSES
The Board of Education will provide for the payment of the actual and necessary expenses, including traveling expenses, of any employee of the District incurred in the course of performing services for the District, whether within or outside the District, under the direction of the Board.
The validity of payments for job-related expenses shall be determined by the Superintendent.
The Board shall pay the expenses of employees when they attend professional meetings approved in accordance with the policy of this Board and in accordance with the following conditions:
Preliminary approval for attendance at the meeting as well as amounts of reimbursement for registration and expenses should be secured from the Superintendent.
Reimbursement shall be made only upon the presentation of original receipts for all expenses submitted for reimbursement. No reimbursement shall be made unless original receipts are presented for all costs except mileage and meals. Receipts for meals should be presented if at all possible.
Mileage must be computed as actual miles driven at the rate currently approved by the Board for its employees. Mileage will only be paid to one (1) driver to a given destination on a given date, unless specific approval is given in advance by the Superintendent.
Final reimbursement must be approved by the Superintendent.
Local travel expense incurred in the execution of duties shall be defined as official business trips required during a working day to reach a subsequent station or building after first having completed responsibilities at an initial station or building; commute from one (1) professional appointment to another; journey from a work station to a local business establishment to receive professionally related materials or supplies; or following a normal working day, to travel to a location for the purpose of fulfilling one’s work oriented obligations.
Claim for local travel shall be based either on travel requirements—implicit or explicit—related to one’s contract, or those specifically assigned to an employee. Expenses may include parking fees, if incurred. All claims require the approval of the Superintendent.
Accrual and use of frequent flyer miles, credit card rewards, hotel points, or other rewards earned during official business in their personal life is permitted, provided that these rewards are earned the same way as members of the public would earn them; and they do not impose additional costs to the District. Such accrual and use shall be in accordance with Policy 6465-Public Office Award Program.
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