1400.15 - JOB DESCRIPTION - SECRETARY

Position:                                        Secretary

Reports to:                                     Principal

Employment Status:                       Regular/Full-time

Description: The secretary acts, under direction of the administrator, to maintain all necessary school records, and to provide a reception center for the total school operation.

NOTE: The below lists are not ranked in order of importance

RESPONSIBILITY:

The secretary is responsible directly to the building principal or other administrator assigned to his/her supervision.

QUALIFICATIONS:

1. High School Diploma.
2. Postgraduate work preferred in secretarial and business science.
3. Dependable, flexible, and pleasant in assisting administrators, teachers, other staff, parents, and students.
4. Technology skills that include but are not limited to creating and management of student information systems, spreadsheets, word documents, and other office equipment.
5. Must be able to work without close supervision taking on responsibility and anticipating the needs of the position.
6. Organized and efficient in the performance of all tasks.
7. All other qualifications as approved by the Board of Education and in accordance with the law.
8. Typing/word processing skills of 50 wpm or better with accuracy.
9. Passing score or better on qualifying secretarial test.

JOB SUMMARY:

Under the direct supervision of the principal, with a broad framework of standard policies and procedures, perform and coordinate a variety of skilled secretarial and complex clerical work: serve in a lead capacity over clerical services for the school: under the direction to act as a receptionist in providing information and communications for a school: maintains, verifies, and reports on basic school data and records: serves as office manager to the school principal, requires the use of independent judgment and discretion in the interpretation and application of established site and district policies and procedures: performs related duties assigned.

KNOWLEDGE OF:

1. Modern office methods and filing methods;
2. English, grammar, spelling, punctuation, composition, and good vocabulary;
3. Business letter writing and forms;
4. Mathematics, record keeping, filing, and proofreading;
5. Laws relating to district operations, schools, and children;
6. The terminology used in schools, requisitioning, bookkeeping, and general office work;
7. Basic computer operations;
8. Personnel Services

ABILITY TO:

1. Maintain harmonious professional and courteous relationships with administration, teachers, parents, and students;
2. Interpret and explain laws, policies, and procedures pertinent to the functional operation of the school site;
3. Coordinate activities, details, and multiple tasks efficiently and effectively:
4. Communicate effectively and courteously: Deal with hostile, emotional, ill, or angry persons in an effective manner;
5. Follow written and oral directions and learn new procedures rapidly;
6. Post, check, and maintain files and records accurately;
7. Make arithmetical calculations with speed and accuracy;
8. Read and comprehend handwritten or typed documents and display screens of office machines:
9. Lift and move light to medium-weight objects such as office supplies or presentation materials:
10. Sit for sustained periods of time;
11. Works on more than one task at a time;
12. Concentrate on the current task in spite of distractions in an active, busy environment;
13. Efficiently and effectively operate office machines, including a computer with keyboard and monitor, for sustained periods of time; Demonstrate manual dexterity necessary to operate calculator typewriter, and/or computer at the required speed and accuracy;
14. Maintain regular, steady attendance.

EQUIPMENT OPERATED:

1. Office equipment including computer, copier, folding machine.
2. Office tools such as paper cutter, and staplers.
3. Communications equipment (i.e., phone system, email system, intercom).

ADDITIONAL WORKING CONDITIONS:

1. Occasional exposure to blood, body fluids, and tissue.
2. Occasional exposure to high noise levels and office machine noise.
3. Occasional interaction among unruly children.

TERMS OF EMPLOYMENT:

As specified in employee’s contract and in keeping with the negotiated agreement.

**Southern Local School District is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, age, sex or disabilities.**

Southern Local School District Board of Education adoption date: 8/15/2024

The job description in no manner states or implies that these are the only duties and responsibilities to be performed by the position incumbent.  The incumbent will be required to follow the instructions and perform the duties required by the superintendent.

________________________________________________________________________
Principal/Supervisor                                                   Date

My signature below signifies that I have reviewed the contents of my job description and that I am aware of the requirements of my position.  I further certify that I have reviewed the contents of my job description.

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Signature                                                                    Date