0167.5 - USE OF ELECTRONIC MAIL

E-mail is a form of communication that could conflict with the Open Meetings law and must be preserved for production in the context of a public records request. Board members are strongly discouraged from communicating regarding Board business with other Board members, district administrators, school staff, or members of the community via electronic mail. If a Board member does utilize electronic mail, it may be used only for the purposes of communicating:

1. messages between Board members or between a Board member and employee(s) which do not involve deliberating or rendering a decision on matters pending before the Board;

2. possible agenda items between the District Administrator and the Board president;

3. times, dates, and places of regular or special Board meetings;

4. a Board meeting agenda or public record information concerning items on the agenda;

5. requests for public record information from a member of the administration, school staff, or community pertaining to District operations;

Under no circumstances shall Board members use E-mail to discuss among themselves Board business that is only to be discussed in an open meeting of the Board, is part of an executive session, or could be considered an invasion of privacy if the message were to be monitored by another party.

© Neola 2016