EMPLOYEE PAID TIME OFF

EMPLOYEE PAID TIME OFF

po3432 Adopted September 1, 2015Revised August 21, 2023

3432 - EMPLOYEE PAID TIME OFF

Employees are eligible to use Paid Time Off (PTO) benefits in accordance with this policy. PTO benefits may be used for absences from a scheduled work day due to an employee's illness, vacation, or for personal reasons up to the maximum amount of paid time off available to the employee pursuant to this policy. Absences in excess of available PTO are considered leave without pay. (See Policy 3430)

The purpose of providing PTO instead of separate sick leave, and personal leave, is to provide flexibility in the usage of time off. However, employees are expected to provide advanced notice of an intent to use PTO to the greatest extent possible to allow the District to make suitable arrangements whenever necessary, recognizing that use of PTO for absences due to illness may not allow for much advanced notice. Employee use of PTO for reasons that are also covered by the District's FMLA policy may be designated as FMLA leave (See Policy 3430.01). Employees will be limited to four (4) or five (5) consecutive PTO days within a three (3) year rolling period outside of FMLA qualifying events.

Amount of Leave Available

Each member of the professional staff employed on a full-time basis shall be entitled to ten (10) days of PTO as of the first day of employment of each fiscal year. 


Conversion to PTO Program 

All accrued but unused periods of paid time off shall be converted to PTO as of 7/1/2023. No time already earned will be lost, however, no additional PTO will accrue beyond the maximum allowed accrual amount.

Carryover of Unused PTO

Unused PTO may be carried over for use by the employee in future years. Employees may accrue up to a total of ninety (90) days of PTO.

Accrued PTO at End of Employment

Employees hired prior to 2007 that have accrued but unused PTO will receive a  payout upon retirement in the form of a cash contribution to a 403(B) account or a health reimbursement account or similar account for the use of the purchase of health care, provided the following occurs:

  1. the employee retires from the District;
  2. the employee is age fifty-five (55) or older;
  3. the employee has had at least twenty (20) years of service to the District on the date of retirement.

Employees hired 2007 to July 1, 2012, that have accrued but unused PTO will receive a payout upon retirement in the form of a cash contribution to a 403(B) account or a health  reimbursement account or similar account for the use of the purchase of health care, provided the following occurs:

  1. the employee retires from the District;
  2. the employee is age fifty-seven (57) or older;
  3. the employee has had at least twenty-five (25) years of service to the District on the date of retirement.

Employees hired after 2012 that have accrued but unused PTO and have completed at least ten (10) consecutive years of service will  receive a cash  payout upon departure from employment for the following reasons:

  1. retirement
  2. voluntary resignation

Revised 11/27/17

© Neola 2018