2410 - AUDIO, VIDEO, AND DIGITAL RECORDING OF MEETINGS
The School Board believes that the education of children is a joint responsibility, one it shares with the parents of the school community. The Board realizes it has the responsibility of protecting the rights of students in keeping and sharing student records.
Pursuant to State law, the Board shall not adopt a policy or otherwise prevent the parent of a student from recording a meeting concerning the student's individualized education program (IEP). Parents may record an IEP Team meeting or case conference. See Policy 2461 - Recording of IEP Team Meetings/Case Conferences for the procedure for such recordings.
In order to facilitate the parent's ability to fully participate in the educational process, parents ordinarily are permitted to record meetings, such as parent-teacher conferences, meetings under Section 504 of the Rehabilitation Act, discipline-related conferences and the like, in accordance with the procedures set forth below.
Parent(s) wishing to record such a meeting shall utilize their own recording device and tapes or disks and provide notice to the School Corporation that they will record the meeting prior to the date of the scheduled meeting.
If the parent(s) elect(s) to record such a meeting, the Corporation also shall record the meeting.
For purposes of this policy, a recording is defined as the capture of a person's individual voice through audio and/or videotape, digital, or other electronic means.
Video recording of meetings, such as parent-teacher conferences, meetings under Section 504 of the Rehabilitation Act, discipline-related conferences and the like is strictly prohibited unless a video recording has been requested due to a hearing impairment of a parent, authorized representative of a parent or other meeting participant.
The requirements of this policy shall not be interpreted to be in conflict with the provisions of Policy 5136 - Use of Personal Communication Devices as it pertains to recordings. Nor shall the requirements of this policy be interpreted to extend to school-sponsored public events, where there can be no expectation of privacy. A school-sponsored public event is any school-related activity, whether free or at which an admission fee is charged, that members of the public may attend. These include but are not limited to athletic competitions, plays, musical performances, awards ceremonies, and graduation ceremonies. See Policy 9160 - Public Attendance at School Events for additional information about restrictions on recording at such events.
If the School Corporation audio or video records or otherwise digitally records meetings, such as parent-teacher conferences, meetings under Section 504 of the Rehabilitation Act, discipline-related conferences and the like, the resulting recording shall become a part of the student's educational record and shall be maintained in accordance with State and Federal law.
Revised 9/16/24
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