6320 - PURCHASING

Procurement of all supplies, materials, equipment, and services paid for from District funds shall be made in accordance with all applicable Federal and State statutes, Board policies. Standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award, and administration of contracts are established in Policy 1130/Policy 3230/and Policy 4230 – Ethics and Conflict of Interest.

All procurement transactions shall be conducted in a manner that encourages full and open competition and in accordance with good administrative practice and sound business judgment.

The School District of Mauston shall follow a policy of centralized purchasing. An online requisition or local purchase order must be submitted to the immediate supervisor for all items to be purchased before a purchase order can be processed. All purchases shall be made by purchase order and must be authorized by the Superintendent or his/her designee.

The Superintendent is authorized to make purchases of up to $25,000 without Board approval.

Purchasing Items with Federal Grant Funds

When purchasing items with Federal funds, a District shall:

1. give consideration to whether separating or combining purchases will provide for a more cost-effective approach to avoid the acquisition of unnecessary or duplicative items;
2. where appropriate, conduct an analysis of lease versus purchase options, and the most economical and beneficial method shall be pursued;
3. conduct an evaluation of the availability and feasibility of entering into inter-governmental agreements to procure the goods or services required on a shared basis;
4. In the case of a time and material contract, make a determination that no other arrangement is suitable and that the contract places a ceiling price that protects the District.

The Board reserves the right to reject any and all bids.

General Provisions

The Superintendent is authorized to purchase all items within budget allocations.

The Superintendent is authorized to make emergency purchases, without prior approval, of those goods and/or services needed to keep the schools in operation. Such purchases shall be brought to the Board's attention at the next regular meeting.

Employees may be held personally responsible for anything purchased without a properly signed purchase order or authorization.

The Board may acquire office equipment by lease, installment payments, lease‑purchase agreements, or by lease with an option to purchase, provided the contract sets forth the specific terms, including price, of such a purchase.

Debarred Contractors Excluded

The District shall not award any contract, agreement, or subcontract for goods or services to any party that has been suspended or debarred from receiving contracts or subcontracts by the Federal Acquisition Regulations (FAR).

For any contract or subcontract with a value in excess of $25,000, the District shall verify that the contractor or subcontractor and any principal is not listed on the General Services Administration’s list of debarred or suspended contractors in the Excluded Parties Listing System (EPLS).

T.C. 2/26/25
T.C. 5/18/26

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