2410 - AUDIO, VIDEO, AND DIGITAL RECORDING OF MEETINGS

The School Board believes that the education of children is a joint responsibility, one it shares with the parents of the school community. The Board realizes it has the responsibility of protecting the rights of students in keeping and sharing student records.

Pursuant to State law, the Board shall not adopt a policy or otherwise prevent the parent of a student from recording a meeting concerning the student's individualized education program (IEP). Parents may record an IEP Team meeting or case conference. See Policy 2461 -  Recording of IEP Team Meetings/Case Conferences for the procedure for such recordings.

The recording ofmeetings, such as parent-teacher conferences,meetings under Section 504 of the Rehabilitation Act, discipline-related conferences and the like is prohibited unless it is necessary in order for aparent, authorized representative of a parent, or other meeting participant to meaningfully participate in the educational process, or otherwise necessary to implement other parental rights under Section 504 of the Rehabilitation Act of 1973, as amended, and/or the Americans with Disabilities Act, as amended.

1. If a parent believes thatrecording such a meeting is necessary,they shall notify the Principal,in writing, preferably at least two (2) school days before the meeting, oftheir desire torecord the meeting and the reason the recording is required. The Principal shall notify the parent at least one (1) school day before the meetingwhether they intend to grant or deny the parent's request to record the meeting.
2. If the Corporation representative denies the request,they shall state in writing the reasons for the denial. Authorized exceptions to the general prohibition against therecording of meetings typically shall involve situations when a parent,authorized representative of a parent, or other meeting participant has a disability recognized under Section 504/ADA or a language barrier that would preclude the individual's ability to understand and/or meaningfully participate in the educational process. The Corporation representative may ask for documentation of the existence of any such disability or language barrier. If a parent is permitted toaudiorecord the meeting, they must use their own recording device and tapes or disks, and the Corporation similarly shall record the meeting.

For purposes of this policy, a recording is defined as the capture of a person's individual voice through audio,and/or videotape, digital, or other electronic means.

Revised 8/11/15
T.C. 6/13/23

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