LENDING OF BOARD-OWNED EQUIPMENT

LENDING OF BOARD-OWNED EQUIPMENT

po7530Adopted October 15, 2024

7530 - LENDING OF BOARD-OWNED EQUIPMENT

  1. No item of Board-owned equipment shall be loaned for nonschool use off District property. If equipment is required for the use of those granted permission to use District facilities, it may be loaned in accordance with Board policy and administrative procedures. Use agreements made with other government agencies may include the use of District equipment.
     
    1. The Board may lend specific items of equipment on the written request of the user and approval granted by the Superintendent.
  2. The user of Board-owned equipment shall be fully liable for any damage or loss occurring to the equipment during the period of its use, and shall be responsible for its safe return. The use of Board-owned equipment off District property is subject to the same rules and conditions of use that are in effect when the equipment is used on District property.
  3. Individuals authorized to use Board-owned equipment off District property are prohibited from allowing anyone else to use the equipment (e.g., spouses, children, relatives, friends, etc., may not use Board-owned equipment, which is approved for use by a specific person).
  4. A Board employee may use technology resources (as defined in Bylaw 0100) that have been assigned to him/her off District property provided such use is for purposes related to his/her duties.  If personally identifiable information ("PII") about students and/or staff are saved/uploaded/stored on the technology resources assigned to an employee, the technology resources shall be locked down to prevent non-authorized individuals from accessing that PII.  Federal and State laws prohibiting disclosure of such PII apply to electronic records stored on District technology resources.  Board employees must exercise caution when saving/uploading/storing PII on mobile/portable storage devices (e.g., external hard drives, CDs/DVDs, USB thumb/flash drives, etc.), including mandatory encryption of the device, and when accessing PII that is stored on the District's network or contracted cloud-storage.  A Board employee who loses or misuses student or staff PII will be subject to disciplinary action. 
  5. Personal use of Board-owned equipment or facilities by staff or students will be in accordance with the Superintendent's administrative procedures.

Revised 10/15/24

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