2461 - RECORDING OF IEP TEAM MEETINGS
The recording of IEP Team meetings is prohibited unless a parent/legal guardian, authorized representative of a parent/legal guardian, or IEP team member, is unable to understand or meaningfully participate in the IEP process or the planning of the relevant student’s education due to a disability, language barrier, or some other impairment.
- If a parent/legal guardian believes that recording an IEP Team meeting is necessary, s/he should notify the Principal or designee in writing, at least five (5) school days before the IEP Team meeting, of his/her desire to record the meeting and the reason the recording is required. The Principal or designee will notify the parent/legal guardian at least one (1) school day before the meeting if the Principal or designee intends to grant or deny the parent/legal guardian's request to record the meeting.
- If the Principal or designee denies the request, s/he will state in writing the reasons for the denial. Authorized exceptions to the general prohibition against the recording of IEP Team meetings involve situations when a parent/legal guardian, or authorized representative of a parent/legal guardian, or other IEP Team member, is unable to understand or meaningfully participate in the IEP process or the planning of the relevant student’s education due to a disability, language barrier, or some other impairment. If a parent/legal guardian is permitted to record the meeting, s/he must use his/her own recording device and the District will similarly record the meeting.
For purposes of this policy, a “recording” is defined as the capture of voices, and other ambient sound electronically, digitally, or by any other means for the purpose of retrieval and review.
Video recording an IEP Team meeting is strictly prohibited.
The requirements of this policy shall not be interpreted to be in conflict with the provisions of Board Policy 5136 - Wireless Communication Devices as it pertains to recordings. Moreover, the requirements of this policy shall not be interpreted to extend to school-sponsored public events where there can be no expectation of privacy. A school-sponsored public event is any school-related activity, whether free or at which an admission fee is charged, that members of the public may attend. These include, but are not limited to, athletic competitions, plays, musical performances, awards ceremonies, and graduation. See Board Policy 9160 - Public Attendance at School Events for additional information about restrictions on recording at such events.
If the District audio records an IEP Team meeting, the resulting recording shall become a part of the student's educational record and will be maintained in accordance with State and Federal law.
Reviewed 5/9/23
© Neola 2015