8660 - TRANSPORTING STUDENTS BY PRIVATE VEHICLE

These procedures, in addition to all requirements set forth in Policy 8660, must be followed whenever a staff member will be transporting students by a private vehicle whether it be his/her vehicle or some other person's. This procedure does not apply if the vehicle is a bus or van chartered from a licensed operator.

1. Determine that regular transportation by a school bus is not practical.
2. Make sure that the intended private vehicle is in proper working condition, seat belts are available for each passenger, and the vehicle is insured for liability in an amount not less than $100,000 per person and $300,000 each accident for bodily injury and $100,000 each accident for property damage. A single limit of $300,000 for bodily injury and property damage combined is also permissible.
3. Obtain written consent from each student's parent using Form 8660 F2 - Parental Consent for Transportation by Private Vehicle. No student shall be allowed to ride in the vehicle without his/her parent's written consent.
4. Submit Form 8660 F1 - Request for Transportation by Private Vehicle to the principal for his/her approval at least two (2) days prior to the trip. Attach the parent consent forms to the request form.
5. Any students under the age of twelve (12) who are transported in a private vehicle are to be seated in the rear seat(s) of the vehicle.
6. If the trip is out-of-town and the transportation is approved, arrange for a copy of each student's Emergency Medical Authorization Form 5341 F1 which is to be kept in the vehicle during the entire trip.
7. Provide the school office with a list of names of the students who will be riding in the vehicle.
8. Upon return of the vehicle to the school, make sure each student has proper transportation home and remain at the school until all students have left school property.

Revised 12/13/23

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