STUDENT FUNDRAISING | Administrative Procedures

5830 - STUDENT FUNDRAISING

All fundraising projects must have the prior approval of the principal and cannot impede curricular activities within the school. Fundraising must be conducted in a manner that will maintain the integrity and safety of individual students, employees, and the District. The school principal may implement limitations to student fundraising activities which impact educational efforts within the school.

Solicitation by students shall be governed by the following:

No homeowner, apartment, or other similar residential dwelling door-to-door soliciting or sale of fundraising products or services by students is allowed at anytime. Schools are advised to inform all students that this type of fundraising is inappropriate and should be avoided in any form.
Personal solicitation which includes speaking to family members, personal friends, and others the student is already acquainted with regarding the sale of fundraising products that support school activities is permitted. This includes recruiting these individuals and family members to assist the student in selling such items to their friends and associates on the student’s behalf. The school may also allow other forms of fundraising activities as defined below:
1. High school newspaper and yearbook advertising may be sold business-to-business by students in pairs of two (2), by telephone, or through direct mailings by students in order to provide marketing experience in the field of journalism with the approval of the principal. The same high school student business-to-business marketing as described may also be allowed for other school organizations, but only with specific approval and authority of the principal.
2. Students (two (2) or more) supervised by a District employee or registered volunteer may provide fundraising products or services at central points at shopping centers, or other similarly situated business establishments with approval of the business owner and principal. The selection of a location for such sales or service activities shall be made with the safety of the student in mind and with the approval of both the principal and business owner.
In-school sales of fundraising items or services (including ticket sales) by students are allowed during non-instructional time. Breaks between classes is considered instructional time for the purposes of this section. The only limitation with regard to this section involves the sale of food items that would interfere with the Federal competitive food rule. The rule basically states that on the secondary school level (7 through 12) no food items with minimal nutritional value (food high in calories, total fat, saturated fat, added sugars, cholesterol, and/or sodium, etc.) can be sold prior to one (1) hour after the last lunch period. The primary school level (K through 6) will not be permitted to sell these items at all during the school day.
All school related fundraising by students must be overseen by a school advisor or administrator and a proposal for the fundraising event must be submitted to the principal prior to the event or purchase of products. The proposal must contain:
1. The sponsoring student group or organization name. Form 5830 F1 may be used to document all of the information listed in section D, 1 through 7.
2. Name of the Sponsor/Coach/Teacher making the request.
3. Purpose of the charitable organization if the fundraising is being done for an outside charitable organization as a service project.
4. Method of raising money including the type(s) of activity, when/where activity will occur, and if any school facility is
  needed.
5. The intended use of the money.
6. The proposal must indicate the cost of the item sold at its wholesale price paid by the sponsoring student group for each unit purchased, as well as, the expected price of the product when it is sold to the public. The proposal must also indicate the intended number of items the sponsoring student group is planning to purchase from the wholesale manufacturer, as well as, the expected revenue generated from the sale.
7. The sponsoring student group must also describe how it will handle the loss of product by students, spoilage of the product, or consequences they face if items are not sold as planned.
8. All funds collected must be handled following procedures identified in the Internal Funds Manual section regarding fundraising.
  1. Funds collected for all school sponsored fundraising activities must be deposited into school Internal Fund Accounts.
  2. Funds collected by the school advisor or administrator must be written on a "monies collected" form and submitted to the bookkeeper daily.
  3. The bookkeeper will deposit the funds into the bank within three (3) business days if the funds exceed $200.
The Board will not be responsible for lost, stolen, spoilage, damaged, or misplaced fundraising items or cash.

Revised 2/19/10