3600 - JOB DESCRIPTIONS
A job description outlines the tasks, duties, and responsibilities of a job, not the person currently performing the job. Job specifications detail the skills, knowledge, and abilities to do the job in question. Job specifications and the tasks, duties, and responsibilities of a job are combined into one (1) document. The District's job descriptions also specify reporting level, supervisory responsibility, physical demands, overtime status, and other information relevant to the job.
A written job description will be maintained for each position within the District. A written job description is required whenever a personnel action of any type is proposed. All job descriptions must be approved by the Board before any use, publication, distribution, or personnel action can be taken.
In addition to updating job descriptions as needed to implement a personnel action, job descriptions will be reviewed periodically for accuracy and updated as necessary. The position incumbent and the appropriate supervisor will be responsible for revising and updating documents as needed.
The steps taken to update an existing job description or create a new one are:
The need for a job description is identified. Grants, legal mandates, program requirements, Board direction, etc., may create the need.
Justification and a draft of the new or revised job description is submitted to Compensation and Benefits.
A job description ADA Supplement Form is completed by the incumbent or supervisor. Form templates are available on e-mail.
Compensation and Benefits formats the draft documents and returns them for review by the supervisor. The supervisor returns the draft documents to Compensation and Benefits.
Changes are reviewed by Compensation and Benefits and the documents are returned to the supervisor for finalization.
Classification of the position is established. Labor Relations determines if a position is a bargaining unit position or not. For 1010 positions, classification is negotiated with the bargaining unit. For nonbargaining positions, a market survey is done.
The completed job description is taken to the Board for approval by Compensation and Benefits.
Upon approval by the Board, the job description is added to the database maintained by Compensation and Benefits; copies of the job description are distributed, in hard copy or by e-mail, as needed. The job description is also posted on the District's web site.
Questionnaires and forms are available to facilitate the development of new job descriptions. One questionnaire is used for management and professional jobs and a separate form for non-management positions. See form number 3600A. For a copy of the job description ADA Supplement Form see 3600B.
© Brevard County Public Schools 2005