STUDENT ACTIVITY FUND | Policy Manual | Barron Area School District

6610 - STUDENT ACTIVITY FUND

It is the purpose of this policy to establish financial controls for the administration of the normal, legitimate, co-curricular and extra-curricular activities of student organizations. The Board authorizes the maintenance of approved student activity funds as allowed by DPI regulations and the auditor's recommendations.

All activities described in this policy are sponsored by the District and are authorized to use the District name, logo, mascot, or any other name which would associate an activity with the District provided such use is consistent with other applicable District policy.

Each activity covered by this policy must be recognized by the District Administrator before monies can be collected or disbursed in the name of said activity.

The District Administrator is directed to obtain annually a list and brief description of the objectives, activities, and limitations of each fund prior to the start of the new fiscal year.

All activities shall be on a self-sustaining basis.

The Business Office shall be the Treasurer of the student activities fund.

There shall be established in the fund(s) an account for the use of needy students to be disbursed at the discretion of the B.A.Y. Fund Director.

All collected money shall be handled, secured, and deposited in accordance with Policy 6630. Misappropriation of activity funds, which includes theft or any other misuse of funds, will result in discipline up to and including suspension, expulsion and/or termination.

Administrative Guideline Clients

All monies accumulated in the account of a specific class or activity will be disposed of in accordance with the procedures set forth in the administrative guidelines established by the District Administrator.

Policy Only Clients

Following graduation, the unexpended funds of the Senior Class will be transferred to the Freshman Class.

After one (1) year of inactivity, the unexpended funds of discontinued student organizations shall, on the recommendation of the principal and the approval of the District Administrator, be transferred to the General Fund Interest Account.

Revised 1/20/20